Job Announcements

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TWO POSITIONS

FIRST: ASSISTANT LIBRARIAN

Title: Assistant Librarian                                                   Ref: RCF-HCC-COJB044-18

Reporting to: Head of the Department of Archive       Job Type: Part-time

Duty Station: Hargeysa                                                   Duration: 1 year (renewable)

 

Organizational Background

Redsea Cultural Foundation (RCF) is an art organisation based in Somaliland that has the aim of promoting reading and creative writing in Somaliland with a particular focus on youth. For the last ten years, RCF has been organising an annual international book fair in Hargeysa, the capital of Somaliland. The HIBF has grown into the largest literary festival in East Africa, attracting up to 10,000 participants each year and writers from across Africa, as well as Europe and the USA. In 2014 RCF opened a permanent cultural centre in Hargeysa, extending the activities of the book fair throughout the year. RCF is recruiting a very motivated and talented candidate, and hereby announcing a new position for Assistant Librarian.

Position details: responsibilities

  1. Library Management

 Librarianship and Information Management fundamentals and concepts.

  • Practical’s – shelving, library classification systems,  reference queries
  • Practical on automated system (KOHA system is preferred but not necessary requirement)
  1. Library Knowledge
  • Processing of information resources
  • Accessioning of library resources
  • Cataloguing – standards and different types
  1. Library Automation
  • Indexing and citation
  • Collections’ development policy
  • Digital depositories
  • E-information sources
  • Open access resources

Candidates with IT background are desired.

What we’re looking for

  • Strong and effective communicator, both written and verbal, with excellent interpersonal skills.
  • Ability to work independently, as well as maintain a positive working relationship with other staff.
  • Flexible, gentle and willing to learn and improve.

Application Procedure

Interested candidates who met the above criteria should sent updated applications letter (motivate your interest to get this position and submit in Somali or English or Both), CV and at least two professional references with contacts to recruitment@redsea-online.org not later than 12:00AM of Friday 14th December 2018 or personally deliver to Hargeysa Cultural Centre, 26 June Street, No. 2, Sha’ab Area, Hargeysa by 06.00PM, Thursday the 13th December, 2018 If you do send it by email, and you do not receive a notification email, please call 063 3628220 or 065 9853666 for confirmation before the deadline. Please indicate “Assistant Librarian’’ in the subject of the email.

Only short-listed candidates will be contacted. An identification ID will be needed for examinations. The successful applicant starts to work from the 1st of January 2019.

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SECOND: ADMIN AND FINANCE ASSISTANT

Title: Admin and Finance Assistant                          Ref: RCF-HCC-COJB045-18

Reporting to: Director                                              Job type:        Full time

Duty Station: Hargeysa                                            Duration:       One year

Organizational Background

Redsea Cultural Foundation (RCF) is an art organisation based in Somaliland that has the aim of promoting reading and creative writing in Somaliland with a particular focus on youth. For the last ten years, RCF has been organising an annual international book fair in Hargeysa, the capital of Somaliland. The HIBF has grown into the largest literary festival in East Africa, attracting up to 10,000 participants each year and writers from across Africa, as well as Europe and the USA. In 2014 RCF opened a permanent cultural centre in Hargeysa, extending the activities of the book fair throughout the year. RCF is recruiting a very motivated and talented candidate, and hereby announcing a new position for Admin & Finance Intern.

Position details: responsibilities

1. Administration
  • He/she is responsible for supervising the smooth running of all administrative matters of Redsea Cultural Foundation in collaboration with Admin and Finance Officer, in particularly to:
  • Prepare hotel booking and reservation
  • Assists the Artistic Director to organize workshops, trainings and festivals
  • Assists the Librarians in books acquisition and reading space maintenance
  • Coordinate meeting/forums and ensure minutes are prepared and circulated on time
  • Responsible for organizational assets, verify on regular basis and ensure its maintenance.
  • Prepare all Office correspondence
  • Ensure that organizational registration certificate is renewed on yearly basis
  • Ensure that the filing systems for all office documents are updated at all the times.
2. Human Resource Management
  • File and update all Human Resource related documents.
  • Prepare job descriptions for supporting staff (librarians, admin officer, security, watchman, driver and cleaner)
  • Coordinate, monitor and guide the Admin and Finance Officer and subordinates staff
  • Monitor reporting time of the job and monitor  attendance sheet
  • Prepare leave report on monthly basis
  • Assist the Director in the recruitment process
3. Logistic Management
  • He/she is responsible for supervising the smooth running of all logistical matters of Redsea Cultural Foundation with Admin and Finance Officer, in particularly to:
  • Ensure all procurements are managed smoothly and on time according to RCF procurement procedures
  • Responsible for effective and efficient transport management
  • Handle flight arrangements both locally and Internationally
  • Process visa for visitors and staff one week before their arrival
  • Manage overall logistical needs of Hargeysa Inernational Book Fair and other major events.
4. Finance
  • Prepares payments, purchase authorizations, governmental tax and other financial transactions to ensure compliance with staff rules, funder requirements, organizational financial rules and guidlines and national governmental rules and procedures.
  • In close collaboration with Admin and Finance Officer, maintains updated Cash-book and verifies the proper archiving system of any supporting documentation for each transaction.
  • Verifies and approves with the proper supporting documentation of all book keeping matters submitted by the Admin and Finance Officer.
  • Makes sure data inserted in Quick Book system within the working date received and maintains updated the Financial System of the organization.
  • Ensures daily Backup system with external Hard Disks of any Financial Data.
  • Manages and constantly reviews banking arrangements to ensure timely transfer of funds and minimize exchange loses and bank charges
  • Advises the Director on all budgetary and financial matters in particularly financial planning, fund line allocations and new proposals preparation.
  • In close coordination with Director, coordinate replies to finance related audit comments.
  • In close collaboration with Admin and Finance Officer, carries out a bank reconciliation every month and seeks the approval of the Director within the last date of each month.
  • Verifies the budget constantly and prepares monthly forecasting statement with in the last 3 working days of the previous month.
  • Prepares end of month accounts and seeks the approval of the Director within the 3rd day of the next month
  • Prepares quarterly organization financial report
  • Prepares yearly financial report
Position details: Education, Skills and Experience
  • University Degree in Business Administration, Finance or equivalent.
  • At least 3 years working experience with an International or similar Organization in relevant field.
  • Excellent analytical, communication, negotiation skills and interpersonal skills
  • Excellent in writing and speaking in Somali and English
  • Good knowledge in Computer and the use MS Office knowledge are must. Use of Quick Book software is very important add on
  • Ability to work under highly stressful conditions
  • Appreciation of art and culture in general is an important add on
  • Knowledge of EU funded projects in financial procedures is an important add on
Application Procedure

Interested candidates who met the above criteria should send updated applications letter (motivate your interest to get this position and submit both in Somali and English), CV and at least two professional references with contacts to recruitment@redsea-online.org not later than 12:00AM of Friday 14th December 2018 or hand deliver to Hargeysa Cultural Centre, No 2, 26 June Street, Sha’ab Area, Hargeysa not later than 06:00 pm Thursday 13th of December 2018. If you do send it by email, and you do not receive a notification email, please call 063 3628220 or 065 9853666 for confirmation before the deadline. Please indicate “Admin and Finance’’ in the subject of the email.

Only short-listed candidates will be contacted. An identification ID will be needed for examinations. The successful applicant starts to work from the 1st of January 2019.

REDSEA CULTURAL FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER

About

The Hargeysa Cultural Center was opened in August 2014 in Hargeysa, Somaliland. The Center was established by Redsea Cultural Foundation (RCF). Since its establishment, the Hargeysa Cultural Center has become an important feature in Hargeysa’s cultural landscape. The success of the center owes much to the respect that RCF has gained from its work on running the annual Hargeysa International Book Fair, which, now in its eighth year, has become one of the most admired cultural events in the region.

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Our Contacts

26 June Street No. 2, Sha'ab area, Hargeysa, Somaliland

252(0)63-3628220

Xarunta Dhaqanka ee Hargeysa